Favorite Cloud-Based Productivity Services
There was recently a post on one of our favorite design blogs detailing their favorite cloud services for running an online business.
We contributed to the discussion a few times but inevitably even as the commenting stopped we kept remembering important cloud services we had forgotten to add. And this sparked even further ideas about favorite utilities and other services, fodder for future blog posts. Therefore we decided to write a this article listing our favorites, using a medium that will easily allow us to expand and modify as time goes on.
Our bread and butter is setting up and integrating these services for clients, especially clients who just want to use technology to get their everyday jobs done. We also eat our own dog food and are constantly trying out and discarding new cloud services, refining our own processes, and letting the cream rise to the top (is that a mixed metaphor?).
Note Taking | Evernote
Evernote is our favorite all-but-the-kitchen-sink note taking and synchronization service that we use along with a companion scanner.
Password Management & Synchronization | 1 Password / Last Pass
If you have more than a few online accounts (and we have around 1000), it is necessary to create, store, and synchronize complex passwords for all of them. 1Password is something we’ve used for years and are fairly happy with. It has plugins or extensions for all major browsers, allowing semi-automated fill-in of login forms, and synchronizes across devices.
LastPass is something we were required to use for a recent job. It has some neat touches, such as allowing you to create folders for different categories of credentials and a particular feature called Secure Notes that is helpful for confidentially exchanging credentials with clients. We are running it side by side with 1Password to see if one or the other wins our hearts in the end.
File Sharing | Dropbox
Dropbox used to be the clear winner, but these days file sharing and synchronization is actually a mix of Dropbox, Google Drive, and iCloud. Dropbox is still the winner for most standalone files, while Google Drive gets used for a mixture of document creation and sharing.